Event Manager (18-00261)

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ID: 10496618

Number: 18-00261

Start Date: 2018-03-01 00:00:00

End Date: 2018-08-01 00:00:00

Job Description:

Job Description

  • Oversee all pieces of the event planning process, including budget, by leveraging best practices
  • Communication and collaboration with internal Business Unit stake holders to ensure we understand their MCPs in order to deliver top quality events
  • Collaboration with Gartner Business Units to support their event objectives research and propose recommendations for all event elements to relevant Business Unit stakeholders

Event Planning & Logistics:
Plan, manage and execute various elements of the event on-site including, but not limited to:

  • Collaboration with Global Registration vendor on registration website, reporting, tracking and monitoring of registrations from pre-event through post-event reporting and on-site management
  • Produce and manage hotel specifications, menus, and on-site logistics
  • Produce and manage audio/visual specifications
  • Oversee travel, transportation and hotel arrangements for attendees and staff for events
  • Keep global relationships with Registration vendor, Travel booking vendor, DMCs, Signage vendors, and Security vendors on best practices and processes for seamless execution across the entire Corporate Events portfolio
  • Collaboration with creative services partner and other event partners on the production of onsite signage and branding and ensure accuracy of all collateral
  • Answer questions from internal and external clients about events
  • Produce and manage Special events and offsite functions for attendees. Make recommendations to Business Units around ideal locations & experience, and delivery of the onsite experience
  • Management of event staffing schedules for Gartner Event Staff, Gartner IT, Freelancers and Vendors
  • Lead, communicate, and collaborate across external partners & internal staff – inspire confidence & excitement, and be a Client of the event brand to ensure seamless delivery of the overall experience, event vision, and objectives
  • Lead site visits for Gartner Event Staff, Business Unit Staff and vendors
  • Vendor Selection and Management:
  • Manage destination / venue research, site selections and coordinate hotel contracts for future events
  • Hotel contract negotiation and management of global relationships with national hotel chains
  • Negotiate prices and contracts with outside vendors

Budget Management:

  • Ensure effective financial management including budget creation, cost negotiation and accurate management and expense tracking as relates to the overall event budgets in the range of 20K-1M – close monitoring of expenses, alerting management about risks and deviations to plan and make recommendations on financial adjustments that can be made
  • Global Consistencies and Team Management:
  • Constantly evaluate the event experience, feedback and results and implement changes accordingly.
  • Communication and collaboration across Events team and event partners to ensure effective implementation of the processes and sharing ideas from Client events.
  • Implement and maintain a globally consistent standard for all Corporate Events
  • Oversee freelancers / temporary help / interns at events and in the office
  • Proactively identify operational problems and potential process improvements, in relation to event logistics and lead the process of enhancing event features and activities across the attendee experience
  • Travel to approximately 5 events to deliver events
  • Flawless client experience
  • Build and maintain excellent working relationships
  • Global operational effectiveness (scalable and consistent processes)
  • Engagement of external partners and local teams
  • Achievement of financial objectives
  • Internal: Gartner Executives, Sales, Marketing / Corporate Communications, HR, Production & Services, Research, IT, and other Event production colleagues
  • External: Hotels, Event Venues, Restaurants, Convention Centers, and event vendors
  • Bachelors degree
  • 5+ Years Event Operations Experience
  • Proven Venue Management Experience
  • Proven Budget Management Abilities
  • Project Management Experience
  • Contract Negotiation and Supplier Management/Review
  • Competent Project Manager
  • Strong Client focused/ Customer Service Skills
  • Strong Organizational Skills
  • Fully competent in Microsoft office, especially Excel
  • Strong Oral & Written Communication Skills
  • High sense of urgency
  • Collaborative
  • Decisive
  • Financial Management Skills
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Comments 1

  1. Post

    Although I have mainly medical field experience, I am attempting to find a new career path that will allow me to travel. I have been a party/event planner for many years. I am good with people and can be a great asset to your company. Please consider me even though I may not have a whole lot of experience. I’m a hard worker and quick leaner. Thank you.

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